Frequently Asked Questions
Whether you’re just starting to explore a renovation or are deep in the planning process, this residential architect FAQ is here to help. At HD Squared Architects, we believe great design starts with transparency — so we’ve answered the questions we hear most often about working with an architect, from project phases and fees to permits and construction. If you don’t see your question here, we’d love to hear from you.
The Residential Design Journey & Process
What are the phases of a typical remodeling project?
Every remodel (interior only or an addition) project follows a structured process:
- Initial Consultation and establishment of Programmatic requirements
- Contract signing
- Existing Conditions Survey and creation of As-Built Drawings from our 3-D model
- Schematic Design (SD) – exploration in floor plan of ways to meet the Programmatic requirements
- Design Development (DD)– selected elements of the floor plan are combined and the proposed design takes form in our 3-D model through Exterior Elevations
- Contractor Selection – potential GCs are introduced as the drawings continue development
- Construction Documents (CDs) with or without Interior Design
- Permitting
- Construction Administration (CA).
Which phases will my project need?
Your project is unique and your specific proposal will clearly note which are included for your scope.
When should I hire an architect?
The earlier, the better. Involving us before hiring a builder ensures programmatic, budget, and sustainability goals are aligned, preventing costly rework.
How long does the process take?
Timelines vary, but generally, Design takes 8-10 months and Permitting takes 2–3 months.
Can you give me ideas before I sign a contract?
YES! We are happy to discuss goals and past examples during a discovery call. The Initial Consult provides on-site evaluation, discussion and feedback. Detailed design concepts are professional services provided once under contract.
Why can't I just go straight to a builder?
Builders are construction experts, but architects ensure your home is designed for your specific lifestyle, budget, and long-term functionality while remaining code-compliant and aesthetically cohesive.
Why should I choose HD Squared Architects?
We are an award-winning, women-owned firm grounded in sustainable design and community impact. Our process blends creativity, practicality, and empathy to ensure your family and you’re your community thrives.
Design Philosophy & Collaboration
What kind of projects do you take on?
We specialize in residential architecture, renovations, additions, transitioning for aging in place and adaptive reuse with a focus on enhancing daily wellbeing. We also design new homes, commercial interiors and historic preservation for both residential and commercial buildings.
Do you design energy-efficient homes?
Absolutely. Sustainability is the foundation of everything we do. With LEED-Accredited professionals and as an NCARB-Certified firm, we integrate environmentally responsible strategies into every project.
How involved will I be?
We believe in integrated collaboration makes the most successful projects. You provide key decisions on priorities and important input on our aesthetic responses to them – that we then integrate into the technical requirements and code compliance that address health, safety and welfare.
Do you help with interior design?
Yes, our services often include architectural interiors, lighting, and finish selections.
How do you communicate?
Through email, virtual and in-person meetings that suit your schedule/s and preferences. We use 3D modeling for design visualization and professional platforms for scheduling and billing.
Fees, Contracts & Billing
How do architectural fees work?
We use three structures: Percentage-Based (common for new construction), Fixed Fees (ideal for clearly defined phases and projects), and Hourly Estimates (used for consulting or scope of work that is not defined at the time of contract signing.
Why use percentage-based fees?
Construction budgets and costs can fluctuate throughout the life of a project. Percentage based fees are the most dynamic and adjust based on the progression of the project. This minimize administrative time for the firm and in turn cost for the homeowner.
What is a Retainer?
A Retainer is required at contract signing to fully execute the contract. It secures your place in our project schedule and is applied to your account upon project completion.
How and when will I be invoiced?
Invoices are typically issued monthly via email for work completed the previous month. Payment can be made by check, or by ACH transfer or credit card on our website.
What if the project changes scope?
It is not uncommon for a project scope to evolve. The next steps depend on the language in the original contract. One option is for an Addendum to be created and signed that alters the scope of work. Another option is for us to create a phase for the specific ‘Additional Service’ such as if you decide to add a bathroom when one was not planned originally. This would be invoiced at our hourly rates. We will do our best to provide an estimate for that work.
When is the project "complete"?
Once all contracted services are fulfilled and final deliverables are provided. This can vary per project. Most projects are typically complete after there has been a final inspection approved by the jurisdiction holding authority, (JHA) so after Construction Administration is complete.
Construction & Collaboration
Do you offer Construction Administration (CA)?
Yes, and we strongly recommend including CA in your contracted scope of services. CA includes site visits to evaluate the quality and accuracy of the installation and answering your,you’re your contractor’s questions that inevitably arise during construction. We want to ensure the design that you have worked for and invested in – is executed the way you imagined it.
How accurate are early cost estimates?
They are preliminary based on square foot costs for remodel and new construction. We typically provide estimates for Schematic Design and Design Development phases. Once there are potential general contractors we step back and let them create the estimates. Ultimately, the General Contractor will know more about product availability and cost volatility. It is also important to remember that the costs cannot be guaranteed several months prior to construction and the purchase of certain materials.
What happens if the General Contractor prices are higher than we expect or want?
Yes, this does happen. At that point, we collaborate with you and your contractor to adjust materials or scope (value engineering) as best as possible without compromising design intent. We also can assist in phasing some of the work to be performed at a later date.
Permits, Variances & The "Critical Area"
Do you handle permitting?
Yes, we submit permit applications in the Maryland jurisdictions as well as the District of Columbia unless there is a specific reason to hire a separate permit expediting company. In our contracts, this is a flat fee service in addition to the architectural design fees.
What is the "Critical Area"?
This refers specifically to the Chesapeake Bay Critical Area and is a state-designated buffer zone protecting Maryland’s tidal waters and wetlands. it is 1000 feet from the Mean High Water Line and was created to protect water quality through the management of development and land within that area. The primary focus is on the 100-foot buffer within this Critical Area.
How does the Critical Area affect my project?
It can impact the design as it limits the amount of lot coverage and impervious surface on your property. There is special attention paid to vegetation as root systems are instrumental in filtering stormwater before it runs into the tidal waters. Any tree / plant removal or increase in impervious surface will require mitigation. The location of your addition can also be restricted in the Critical Area. These projects require additional review by the Critical Area Team within OPZ.
Do you apply for Critical Area or Zoning Variances?
Yes, frequently with our additions and renovations, there are existing conditions that cannot be avoided that will need relief from certain codes. We always work with our clients and the county planning department to try and minimize the need for a variance, as this can add months to the design process and therefore increases the fees. In Anne Arundel County specifically, this process starts with the ‘Pre-File’ submission.
What is a "Pre-File" submission?
For waterfront properties (effectively in the Critical Area) or projects requiring zoning exceptions, this officially opens a file with the County for review before the formal Variance application is started. Prior to this phase, however, we meet with the staff at the AACo Office of Planning and Zoning (OPZ) and strategize minimizing or eliminating the need for a variance. If a Variance cannot be avoided, we prepare the Site Plan and Letter of Explanation for your approval before submitting to OPZ). At that point, the OPZ staff can officially review our proposal and go on record with an assessment of the variance requirement.
What should I know about stormwater management?
Regulations prevent runoff from new impervious surfaces like roofs or driveways from entering a neighbor’s property or a body of water. Any increase in impervious square footage triggers mitigation requirements that includes a planting plan showing native Maryland trees and shrubs will be planted to make up for the vegetation lost due to construction as well as for the increased impervious surface. A a refundable bond will be required and held by the County for two years to ensure that the plantings take root and are healthy.



